Even if you just landed the job of your dreams, the first few days will always be stressful. If you even found yourself in that position, you probably know that a welcome email would definitely help you feel a little better about joining the new team and environment and feeling welcome.
Welcoming a new employee to your company can really be helpful for them as they will most likely not know anyone from the team. They will feel a lot more confident about joining and they will also feel more comfortable about asking you for directions regarding their new job.
Start by introducing yourself
The very first thing you need to do in order to start your email correctly is to introduce yourself. Your new employee will know who you are already, but this is a great chance for you to talk to them a bit more about your history in the company.
You can also give them some quick information about the rest of the team as well as some of your personal memories from your very first day at work. Let them know you are happy about them joining the company and that you will be happy to help them adjust.
You should keep in mind though, that this part shouldn’t be too long or detailed. This introduction is kind of an ice breaker and you will have a lot of time to talk to them more and introduce them to everyone once they start working.
Give them some basic information
Right after your short introduction, you can go ahead and give them some useful information regarding their starting day and time. Make sure to remind them of the location of the company as well as the floor, in case the offices are in a large building. This part can of course be before your introduction in the email, but you can add it after it so the person feels welcome.
You can also give them some information about how their first day will be and what they will more or less be doing before they actually start working properly. Inform them about any training they might have to go through and let them know if they need to have anything with them.
All this will help them have a quick “guide” to look at in order to remember all they need to do and bring with them on their first day. Most of the time, a new employee will be nervous to make a good impression on their first day of work and this will help them feel a lot calmer about this situation.
Let them know why you hired them
Another thing you can add to your email is the process of hiring your company follows and how the new hire was chosen. You can talk to them about what you saw in them and how you believe they will contribute to your company.
You don’t have to say too much in this part either. By telling them why you chose them they will feel a lot more welcome and much more confident about their start. You can also tell them a few brief words about how you see them progressing and evolving in the company. You will be able to tell them more once you get to know them and their work ethics better.
Use the right editing tools
After you have written down your email, you should definitely go ahead and take a moment to revise it and make sure it is well-written and to the point. Since you are the professional who made the hire, you wouldn’t want to find any simple mistakes in your email. Here are some very helpful tools you can use in order to avoid this problem.
Proofreading your email before sending it is very important in order to find even the smallest of grammar and spelling mistakes. This great online platform will help you connect with professionals who will proofread your text in no time.
If you would rather try and correct all your spelling and grammar mistakes by yourself, Hemmingway Editor is a great tool which will help you find many kinds of mistakes. You will need some time in order to figure out how to use it, but once you do you will be able to produce a good outcome with it.
Most, if not all professional writers suggest that the best way to edit a piece of text is to have a professional editor go through it. RewardedEssays is a service which can help you find the right editor based on the tone and the occasion of the email you are trying to compose.
If you would like to personalize your email a little more, this tool will help you create beautiful emails without much effort. You can choose between plenty of free templates and even pick a standard one which you will use for any new employees your company might hire.
A final check before sending an important email can always come in handy. This tool can help you run that final check and make sure your text is polished and ready to be delivered.
Welcoming the new employee to your team
Even if this is your first time writing a welcome email to a new hire, you really won’t have a difficult time composing it. The main point of this email is to make the person feel welcome and included into the company and to also provide them with necessary information about the first day.
If you are the one teaching the basics about the job to this person and you will be working in the same team, it is good to help them feel more comfortable around you. This email will make them even more excited to get started and it will also make their first day at work a lot more stress-free and enjoyable.
Bridgette Hernandez has a Master’s in Anthropology and has always been interested in writing about various topics. She is planning on publishing her own book in the nearest future and in the meantime, she creates guest posts for websites such as RatedByStudents and IsAccurate. Even though she graduated just this past year, her texts are always informative and helpful to her readers.
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